What’s New
Acctivate Model 14 introduces a brand new technique for assigning journal numbers when syncing journals to QuickBooks On-line. Now, as an alternative of Acctivate assigning the following journal quantity, QuickBooks On-line will deal with journal quantity project throughout sync.
If the journal quantity generated by QuickBooks matches the sample set in Acctivate’s Firm Numbers configuration, Acctivate will settle for it and replace the Firm Numbers desk accordingly.
If a consumer manually enters a journal in QuickBooks On-line utilizing a journal quantity that doesn’t match Acctivate’s anticipated sample, for instance “ADJ2025”, QuickBooks On-line will usually proceed that sequence and assign “ADJ2026” to the following journal it creates.
Nevertheless, Acctivate will detect that this new journal quantity doesn’t comply with its configured sample. In that case, Acctivate will override the QuickBooks-generated quantity and assign a journal quantity that matches its personal numbering sequence, making certain consistency with earlier Acctivate-generated journals.
Why This Change Was Made
In earlier variations of Acctivate, journal numbers for stock transactions (together with stock and Price of Items Bought) had been assigned by Acctivate utilizing the following quantity in its configured sequence. These might included prefixes and suffixes too; e.g., ACCT01001, ACCT01002, and so forth.
Nevertheless, QuickBooks On-line will mechanically proceed numbering based mostly on beforehand used journal numbers. So, if a consumer manually creates a journal in QuickBooks On-line, the journal quantity mechanically assigned would proceed the sample, for instance ACCT01003. The following journal created by Acctivate, additionally making an attempt to make use of ACCT01003, would end in:
- Sync Errors: If QuickBooks On-line’s “Warn me if duplicate journal quantity is used” possibility is enabled, the sync fails because of the duplicate quantity; the sync error “Duplicate Doc Quantity Error : You need to specify a special quantity. This quantity has already been used.” is returned.
- Confusion from Duplicates: If that possibility is disabled, the journal syncs, however the duplicate journal quantity may cause confusion in your information.
The Answer
By letting QuickBooks On-line assign journal numbers and syncing them again to Acctivate, this modification avoids duplication points and ensures smoother, extra correct journal syncing.
Firms utilizing Acctivate with QuickBooks On-line ought to prioritize upgrading to Model 14 promptly to reap the benefits of this enchancment.
